Apple has finally released the long awaited photo management software, simply called Photos for OS X, that replaces both iPhoto and Aperture. Featuring a more streamlined UI along with a plethora of editing tools and auto enhancements, the new Photos app also offers easy-to-use features to better organize your media.
In addition to using basic metadata of time and location, it debuts new built-in sidebar categories for automated organization.
So if you’ve migrated your image library from iPhotos or Aperture (or both) and suffering from digital photo overload, this tutorial will walk you through all the necessary steps to import images from your iPhone or iPad and organize your collection.
Photos for OS X Yosemite: Getting Organized
1. Import Your Photos
Before getting organized, the first thing you need to do is to get your images into Photos for Mac.
The Photos app is closely integrated with iCloud, in particular Apple’s new iCloud Photo Library — the service which stores all the photos and movies taken on all your iOS devices. This means you can effortless sync the media to your Mac, and eventually import any image you want. Just make sure to enable iCloud Photo library, which you can find it under Settings > iCloud Photos.
To manually import from a traditional camera:
- Plug in the device to your computer via the USB connector and open the Photos for OS X app.
- Select “Import” from the list of tabs at the top of the screen in the app.
- Select the images you wish to add to the Photos app, or click on “Import All New Items” to add everything from your iOS device.
2. Mac viewing options
After you have imported your images into Photos, they will automatically be added to the “Last Import” album. You can see your imported photos and videos using a number of different views, including Photos, Shared, Albums, and Projects. Just like iOS, the media will be organized by Years, Collections and Moments.
The Years view will show tiny images of all the photos you took that year; the Moments will show all your images taken at a particular event; while clicking the Collections view will take you to a map with thumbnails of the images you have taken at a particular location over the years.
To navigate between these timelines, click on the arrow buttons in the upper left corner of the app while in any of the viewing options.
3. Create an Album
Under the Albums tab, you will see a list of preconfigured albums, which may include All Photos, Faces, Last Import, Favorites, Panoramas, Time-lapse, and Bursts. You can also create your own album as follows:
- With the Photos for OS X Yosemite open, navigate to File > New Album.
- A blank album in your sidebar will appear. Give it a name.
- Click on the “All Photos” option and start dragging photos into the new album.
- To select multiple pictures, hold the Command/Shift + left-click. This will automatically organize all selected items into that new album.
- Click “OK.”
4. Create a Smart Album
If Albums are too mainstream, you can create a variety of Smart Albums to organize photos based on specific conditions. When created, you will be able to automatically filter your library by criteria such as the date, a specific description, file names, keywords, and even the camera models. To create a Smart Album:
- With the Photos for OS X Yosemite open, navigate to File > New Smart Album.
- Name the new Smart Album.
- Select the criterion based on which you wish your photos to be organized. You can also include combination of criteria; for example, “Date” combined with “Camera Model is iPhone 6″ will aggregate all photos taken with an iPhone 6 during a specific time period in your life.
- Once you’re done with the criteria, click “OK.”
5. Shared Album
The Shared Album shows you all the photos and albums you’ve shared with other people and those that have been shared with you. The new feature also gives you an option to let others upload images, thus ameliorating your photo-sharing experience. You can even collaborate on an album with friends and family through Comments and Likes.
To share media with other iOS users, click File > Share > iCloud Photo Sharing.
6. Projects Tab
The Projects tab essentially houses books, cards, calendars, and slideshows that you have created using Photos on your Mac. Compared to iPhoto, the new photo management software offers more steamlined book creation tool, with the debut of a new option for printing panorama images and ordering square prints.
7. Adding Tags and and Keywords
You can organize further by adding titles, descriptions, and keywords to photos, which will make them easily searchable within the Photos app. So you can find the desired picture by simply typing the keyword you wish to filter into the search bar in the upper right corner.
Since a properly organized photo library makes it easier to find what you’re looking for, you are more likely to recollect your memories in the future. We hope this tutorial will help you better organize your images in Photos for OS X Yosemite, bringing a refreshing touch your entire photo collection.
If you have queries regarding the organizational features of Photos, feel free to ask them in the comments section below. We’ll try our best to answer them.